Room Reservation Policy

• For advance reservations, use the Law Library online room reservation system!

• A video is available on how to use online reservation system.

There are sixteen small rooms which can be used for group study or audio/video review. Four of the rooms are equipped for videotape playback. The other rooms are primarily used for study groups. Use of these rooms is governed by the Room Reservation Policy. This reservation system was implemented to address concerns about fair access to the study and audio/visual equipment rooms in the Library. Under the Room Reservation Policy, students, faculty, alumni, and staff of the Roger Williams University School of Law may reserve AV rooms for audio/visual playback or group study use and may reserve study rooms for group use.

Study Rooms:

A Study Room may be reserved in advance by a group of two or more persons for one three hour block of time per day. After the initial three hour period, if the group wishes to remain in the room and the room has not been reserved, they may renew the key for up to three additional hours, have their their names entered into the reservation system, and continue to use the room. They may continue to renew the key in up to three hour increments for as long as the room is not reserved.

Reservations are limited to one three hour block per day per group.

An individual student may check out a Study Room key for use during times when the room is not reserved for group use, but may not reserve a room in advance.

Groups with reservations have priority over all use of the Study Rooms by individuals or by groups after their reserved time period.

Audio/Visual Equipment Rooms:

An Audio-Visual Room may be reserved in advance for one three hour block of time per day to use the audio-visual equipment. After the initial three hour period, if the person or group wishes to remain in the room and the room has not been reserved, they may renew the key for up to three additional hours, have their name(s) entered in the reservation system, and continue to use the room. The key may continue to be renewed in up to three hour increments for as long as the room is not reserved.

When not reserved for A/V use, an A/V Room may be reserved under the same rules as Study Rooms.

An individual student may check out an A/V Room key for use during times when the room is not reserved for A/V or group use, but may not reserve a room in advance except for A/V use.

A/V use will at all times be given preference.

General Information:

Use of all A/V and Study Rooms is limited to students, faculty and staff of the Roger Williams University School of Law. Alumni may use rooms when student, faculty and staff use permits.

Failure to appear for a reserved time slot within 15 minutes of the start of the time slot will result in the cancellation of the reservation and the room will become available for others to use.

All groups and individuals must promptly exit an A/V or Study Room that has been reserved.

Fines are charged for room keys that are not returned on time and overdue room keys may not be renewed.

Failure to comply with the Room Reservation Policy may result in loss of the privilege to make room reservations.